Privacy Policy

Privacy Policy

This privacy policy is effective from 24th May 2018 in accordance with the General Data Protection Regulation. It is issued by the 9:38 Executive Committee which, for the purposes of the GDPR, acts as the Data Controller. If you have any queries or concerns, please

9:38 is committed to maintaining a high standard of trust between us and those who make use of our website. As such, we are committed to protecting your privacy and ensuring that any personal data we collect is stored securely. We will never sell your data to a third party. We will also not give your data to a third party without your consent or unless you can reasonably expect it as part of a transaction between you and 9:38.

The Data Collected by 9:38

Through Cookies

We collect the following cookies:

PHPSESSID

This preserves any temporarily-saved options (such as site searches) and enables the website to function properly. No personal information is stored in this cookie. It expires when you exit the website.

_pk_ref, _pk_cvar, _pk_id, _pk_ses

These cookies are set by our third-party analytics software, Matamo. They tell us how many people have visited the website, which pages they use and for how long they remain on a particular page. This information is collected anonymously.

Through Forms

The 9:38 Administrator (currently Fran Kirby) has access to all forms filled in through the 9:38 website, unless otherwise specified. Data is only shared with other persons or organisations as specified below. Otherwise, your data is not shared with anyone other than the Administrator unless as required by law, or in order to protect our users’ rights, property or safety, or that of others. By filling in one of our forms, you consent to your data being used by us in accordance with the form’s purpose, as stated below.

Advertise With Us

All of the information (including email address and telephone number) is made public on our vacancy page in order to advertise your vacancy as requested. The only exception is the name of the person who submits the form. This information is only made public if you have made specific reference to that person in the course of the advert/job specification which you supply. We do not use the data supplied through this form to send you any marketing materials.

Bookings

None of this information is made public. You pay for your conference place through PayPal (whose Privacy Policy can be viewed here). PayPal informs us when you have paid, but does not share any of your payment details with us. For each Students’ and Workers’ Conference, a list of delegates and their churches may be sent to members of that conference’s steering team in order to make effective plans for the day. No other details are shared with any member of the steering team.

The data collected by the booking forms for the Ministry Trainee Conference may be visible to the designated Conference Lead (currently Pete Snow), as well as to the 9:38 Administrator. A list of delegates, their names, genders and any dietary requirements is sent to High Leigh Conference Centre as part of our booking contract with them. You can view High Leigh’s Privacy Policy here. We do not use the data supplied through this form to send you any marketing materials.

Contact Us

The contents of this form is seen solely by the 9:38 Administrator and, for queries needing input from the 9:38 Executive Committee, by the Chair of the 9:38 Trustees (currently Mark O’Donoghue). We do not use the data supplied through this form to send you any marketing materials.

E-Newsletter Sign-Up

We send out our e-newsletter through the marketing company VerticalResponse (whose Privacy Policy can be viewed here) and therefore, to include you on our mailing list, we need to share your name and email address with them. You can unsubscribe from the newsletter mailing list by clicking the unsubscribe link on any newsletter email, or by . We do not use the data supplied through this form to send you any marketing materials other than the e-newsletter.

Feedback

You are not required to share any personal information on this form. Your comments may be shared with the 9:38 Executive Committee or with members of the steering team for the conference which you specify as having attended. Your name will not be shared with the 9:38 Executive Committee or with members of the steering team unless we have a legal or pastoral duty to do so. We do not use the data supplied through this form to send you any marketing materials.

Stay in touch with 9:38

We send out our e-publicity through the marketing company VerticalResponse (whose Privacy Policy can be viewed here) and therefore, to include you on any of our mailing lists, we need to share your name and email address with them. You can unsubscribe from the mailing list by clicking the unsubscribe link on any e-publicity email, or by .

Share Your 9:38 Story

The contents of this form will, if deemed appropriate by the 9:38 Administrator, be shared on the 9:38 website. The only exception is your email address and (if you supply it) your surname. Neither of these are made public. We do not use the data supplied through this form to send you any marketing materials.

Links to Other Websites

The 9:38 website includes multiples link to other websites. We do not have any control over the contents or the security of these websites, and therefore they are not governed by this privacy policy. You should exercise caution and look at the privacy policy for the relevant website or organisation.

Security

We are committed to ensuring the security of any information which you entrust to us. We have therefore put in place appropriate physical and electronic safeguards to prevent unauthorised access or distribution.

Your Rights

If you believe that the information we hold about you is incorrect or incomplete, please . You are entitled to find out from us what personal information we hold about you and we are happy to supply this information free of charge. If you wish to have this information, again, please send . We can only supply information about the person who makes the request.